Nowadays, every business struggles to stand firm amid cutthroat competition. When all companies try hard to stand strong amid ever-increasing competition, IT firms are no exception. Just like employees of engineering companies, IT professionals also work on a tighter schedule and in highly competitive environment.
Deadlines always loom large in the way of IT professionals. When they strive for completing projects in time, it is necessary for them to manage time effectively and efficiently. Time management thus helps them to prioritize tasks and schedule appointments, projects, etc.
Here is a handy list of ten useful time management tips that can save both time and energy of IT professionals while enabling them to meet all the deadlines without compromising on the quality of projects:
1. Plan everything
Today, in the edge of enterprise mobility, everyone brings a smart device in the office. There are many organizer apps are available in both App Store and Google Play for proper planning and scheduling of tasks. On one hand, proper scheduling enables us getting a complete idea about the objectives, and on the other hand, it helps us finish the projects with ease.
2. Avoid multitasking
Multitasking is one of the most sought-after talents in IT profession. But truly speaking, multi-tasking increases stress level. Increased stress level has a negative impact on performance, and ultimately, the outcome suffers due to it. Multitasking has an adverse effect on both productivity and flexibility. Therefore, it is advisable to avoid multi-tasking in the IT industry.
3. Prioritize work
It is necessary to identify the top priorities to complete the projects on time. Thought-provoking and tougher tasks can be taken in the morning while easier ones can be completed in the evening. Professionals can get an optimum result through proper prioritization of work as it enables them to take care of every important task to achieve the goal.
4. Set goals and deadlines
SMART i.e. Specific, Measurable, Action-focused, Realistic, and Time-specific goal setting is essential for meeting the deadlines for any projects. It is better to classify all the goals into long-term and short-term as the classification gives an idea of completing them on a priority basis. IT professionals should allot more time than necessary for any specific project to avoid stress and unnecessary setbacks.
5. Utilize the time you have
Eight to nine working hours are sufficient to meet any realistic deadlines for the project. All you require is proper utilization of time. If IT professionals don’t identify the time to be spent on a specific milestone, projects will more often miss the deadlines resulting in increased stress level and workload. Many productivity apps can help in utilizing the time.
6. Make it fast, make it first
At times, IT professionals tend to delay their work simply because they find it boring! But, such procrastination will only increase the workload and even if you don’t like a particular work, you have to finish it at any cost. Therefore, it is better to plan for a relaxing break after finishing a difficult task as one should consider finishing it off as soon as possible.
7. Monitor your time
Proper time management requires a continuous monitoring of spending time. Proper record of achieved goals can be kept as a reference for the future. IT professionals can have a better idea of completion of the same activities on the basis of recorded timings. Today, many ‘to-do’ and organizer apps offer recording facility for the achieved tasks.
8. Allot time for everything
It is necessary to maintain the fine balance between home and office while working in a stressed environment. While planning to achieve goals, one should take care of proper timings for exercise and meals. Regularity in meals and exercise should not be compromised to stay fit and healthy that eventually helps you to achieve your goals.
9. Remove distractions
Social media, unwanted emails, and chat from coworkers are some of the great distractions for IT professionals. Staying away from them can enable you to complete the assigned project on time.
10. Act as a team
Sharing the responsibilities is must for everyone in the highly competitive scenario. It not only reduces the stress level of an individual but also enables an IT company to complete the project on time. Collaborative efforts can result in a better outcome for any project, and such efforts can also enhance the team spirit.
However, the last two tips are not directly related to time management; they can facilitate professionals to improve their performance while meeting the deadlines.